NOTE: this is sometimes a trial-and-error process because you can’t see the URL or test access unless the portfolio has been localized.
Electronic Journal and Mixed Material Collections:
Same as for electronic journal collections, with the additional step of notifying DLS to add the DB to the A-Z list.
Standalone Ebooks and Ebook Collections:
The metadata for CZ records can often be terrible. Local policy dictates a preference for high-quality MARC records for ebooks. To that end, it is preferred to manage ebook collections locally, rather than using a CZ Collection.
Most established vendors / providers will provide MARC records, usually at no cost. However, these are of variable quality and are not always OCLC records. OCLC records are preferable because it reduces (and often prevents) duplication of records for titles that are accessible from multiple providers, thus keeping the database cleaner. Vendor records often require hands-on labor to download from their site and upload into Alma, and sometimes require editing prior to load to ensure they meet our minimum standards.
High-quality records for ebook collections can usually be sourced from OCLC’s WorldShare Collection Manager at no cost. Alma can be configured to automatically fetch and load records in bulk as they become available. Because staff time is a premium commodity, it is preferable to automate processes whenever possible.
Upon loading of initial records, test the access. If a configuration error is returned, try accessing the content from an on-campus device (preferably with a wired connection) without the EZProxy prefix. If accessible, EZProxy needs to be configured for the provider / resource.