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Resources for Hiring Student Employees

This is a collection of resources that may be useful when hiring students such as job description and correspondence examples, interview question bank, and how to check references. This guide will also include a guide to students' first day and what will

Interview Structure

The interview structure is a way to help keep interviews consistent, professional, and on target.  Basic interview structure is as follows:
|| Greeting and introductions:  Make sure that everyone is introduced by name, position, and role in the interview.

 --> Explaining how the interview will proceed / What to expect (You may reorder according to preference, my preference follows)

--> Description of the job

--> Task and job specific questions:

Do you have any questions about the types of duties this Student Assistant position would involve? 

Are these tasks that you believe you can perform with training?

--> Informational questions such as languages spoken, software known, schedule.  This is a great time to ask about other work study or campus jobs.  Note not all work study jobs are on campus, but all are administered by university pay roll and count toward campus work hours.

--> Behavioral questions:  These are about experiences or situational response.  Answers should address the situation/task, action taken, and the result/outcome.

--> Is there anything else that you feel will help us understand your unique suitability for this job?

--> Ask for any further questions from candidate

--> Close with a thank you and information about what comes next

 

Example Interview Script

Hi, ___, It is so nice to meet you.  If you will wait here for just a minute, I will notify _____ that you have arrived for your interview.

[Inform interview partner, direct everyone to reserved interview location:  Polycom, study room, or private office work well.  Meeting at an open office or cubicle is discouraged.]

Shall we get started?

Structuring

I want to go over how today’s interview will be structured.  First, I will tell you a little more about the position you are interviewing for.  Next, we will go through a series of questions to learn about you and your skills for this job.  Then, there will be time for questions about job duties after those are described and time for more general questions about this position at the end of our interview. 

Job & Duties

As I mentioned on the phone, we are interviewing for a Student Assistant position.  It will begin at 10 hours per week and will be scheduled for weekdays between 8 and 5. 

This position will predominately involve working on the computer with different types of data and data based projects.  It requires a keen eye for inconsistencies, a willingness to ask questions, and document process and problems (or patterns of problems) in order to improve quality and workflow.  

The student in this job will have tasks such as verifying URLs, checking description information from spreadsheets against the pdf documents they describe, and standardizing format of information (such as how dates or degree types are recorded). 

Do you have any questions about the types of duties this Student Assistant position would involve? 

Are these tasks that you believe you can perform with training?

Questions

INFORMATIONAL QUESTIONS

The library collects materials from a wide variety of countries and not all materials are in English.  What language(s) do you read, speak, or write fluently?

Are you a member of any clubs or professional organizations?

BEHAVIORAL QUESTIONS

REMEMBER: STAR Situation/Task, Action, Result

It is often necessary to work together in a group to accomplish a task.  Can you tell us about the most recent experience you had working as part of a group?

Tell me about the most difficult writing project you have undertaken.  What challenges did it present and how did you overcome them?

It’s impossible to please someone all the time.  Tell us about the most serious disagreement you had with a teacher or supervisor over some aspect of your work.

Describe the highest pressure (most stressful) situation you have been under in the last year.

Is there anything else that you feel will help us understand your unique suitability for this job?

 

Do you have any questions?

 

Closing

Thank you for your time.   We will be make a final decision by _______ and notify you via ____.  

ALTERNATELY: You may offer the position on the spot if the interview goes well, your second has no concerns, and you have already settled on title, rate, etc. for this specific student.  Have a plan going into the interview for communicating if you plan to use this option.  A paper note that can be slid to primary interviewer is sufficient.  NOTE:  Either way a written job offer or confirmation of job offer via email is encouraged.]