ETL POSTERS: LOCAL RECORD OVERVIEW
The Mary L. Williams Education and Teaching Library (ETL) at Oklahoma State University often receives posters to add to their collection. If no record can be found for the poster on OCLC, the following guidelines are followed to create a local record.
Leader
008
|
Publication Status |
s: Single known date/probable date |
change if more than one date is known |
|
Date 1 (yyyy) |
9999 |
Use the copyright year |
|
Date 2 (yyyy) |
9999 |
Use the printing year if applicable |
|
Place of Publication |
|
Select appropriate code if known |
|
Running Time |
nnn: Not applicable |
There is no runtime for a print piece |
|
Audience |
|
Select appropriate code |
|
Accompanying Matter |
THIS IS AN OBSOLETE FIELD |
|
|
Govt. Publication |
|
Select appropriate code |
|
Form of Item |
_: None of the following |
|
|
Type of Material |
i: Picture |
|
|
Technique |
n: Not applicable |
|
|
Language |
eng: English |
Change if foreign language poster |
|
Modified Record |
_: Not modified |
|
|
Cataloging Source |
c: Cooperative cataloging program |
|
020
In the 020 field enter the ISBN number if present.
100
The 100 field contains author information.
1st Indicator: 1 tells the order that the name will be in inverse order:
Name: ǂa Last, First Middle,
Birthdate: ǂd ____ - Include this information only if it is contained on the vita. Otherwise delete this subfield.
ǂe author. This subfield indicates a relator term. Local ETD records will use the term ‘author’.
245/246
1st Indicator will be 1 if there is a statement of responsibility and 0 if none exists.
The 2nd Indicator will vary depending upon the title and article (a, an, the), if present.
ǂa contains the title. Check this carefully paying attention to content accuracy and capitalizing proper nouns.
ǂc contains the author/statement of responsibility.
A 246 field may be added if there is an alternate title or a misspelling in the title. See procedures for more detail.
264
This field may contain Production, Publication, Distribution, Manufacture, and Copyright information. For OSU:
2nd Indicator will be 1 to indicate that we are giving information about Publication.
ǂa tells the City/State location of the publisher.
ǂb names the publisher.
ǂc Year of publication in this position should match the date in the Leader.
If a copyright exists:
Edit 008 to include both dates and show both 264 fields.
The first 264 will have brackets around the date/year. A second 264 will be added to give the copyright year using ǂc ©____.
300
This field contains the physical description.
ǂa 1 poster if this is a poster of a chart, map, or other item type, consult a cataloger.
ǂb color illustrations is the most common entry. Edit if needed to describe the poster in hand.
336, 337, 338
These fields are constant for all posters: 336 (Content Type), 337 (Media Type), 338 (Carrier Type).
500
The 500 field contains any relevent notes such as “Title and color illustration on one side; verso has text and color illustrations” or “mileposts 2 & 18.”
590
590 is a local note field which we use to indicate that this is a local record only and not uploaded to OCLC. Please record LOCAL RECORD in all capital letters.
650/651
This coding indicates source not specified.
ǂa will contain information about the posters subject. In a 651 field this will be a Geographic Name, while a 650 will be used for all Topical Terms.
ǂv tells that this is a Poster “of” that topic. If it were “about” posters of Ford Ord, we would use ǂx.
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Holding Record
852
For poster call numbers, shelf list
Leader
008
