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Cataloging ETL Textbooks

The ETL receives textbooks as large sets, and they require special cataloging procedures.
Tags: Cataloging, Copy cataloging, Curriculum Materials Library, ETL, Textbooks
  1. Boxes of textbooks arrive from CML or from the Annex.  Unpack and sort the textbooks by publisher, then title.
  1. Deliver to Processing to be stamped, plated, and security stripped.   Processing personnel will property-stamp items and process them as follows:
  1. Books:  standard barcode placement.
  2. Cassette tapes:
    1. Place in plastic cassette tape container.
    2. Place barcode on back, upper right-hand corner.
  3. Loose-leaf binder:
    1. Leave all materials in binder.
    2. Place barcode inside the back cover on the upper-right corner.
  4. Videocassettes/CDs/DVDs:
    1. Leave in original box if it is plastic and sturdy and place barcode inside the front on the upper right-hand corner.
    2. If the original box cannot be used:
      1. Place the media in a new plastic box.
      2. Keep the original box to create a title insert for the new video box.
      3. Place barcode inside the front on the upper right hand corner.
    3. For unusual or complicated collections or kits, check with the cataloger for instructions
  1. Insert work cards/worksheets.
  1. Once in-processed, a cataloger will add appropriate records to Alma:
  1. Search OCLC for the most appropriate record:
    1. Match on OCLC record for:
      1. Title
      2. Author
      3. Publisher and date
      4. Series
      5. Collective title
    2. In addition, look for:
      1. A comprehensive record that covers the entire range of grades in a set of books. If there is an excessive number of  items associated for each grade, the individual grade level record may be a better choice. Consult with the cataloger for a decision.  
      2. If there is no record that covers the entire range of grades, choose the record that is most complete.
      3. Choose the record for the Student Edition if there are several records available.
      4. Use records that include accompanying material that we have not received only if NO better record is available.
  1. Export the record from OCLC, and import into Alma.