For initial processing, a collection may be split up between multiple people to expedite preliminary description and organization of collection content.
However, for accurate and complete resource description (and good metadata), we need a layer of review where one curator surveys the collection as a whole and unites all the parts previously processed in isolation. This final curator would ideally be a faculty or staff member, equipped with archival training and expertise.
As part of their comprehensive collection review, the final curator would:
This knowledge of the collection’s contents, and its assembly into a meaningful, navigable body of work, will be vital for:
This is an IMPORTANT STEP to determine what we can publish online.
Any material for which rights are questionable, we advise holding until an official determination can be reached.
By the time of metadata review, only items for which we have the rights should be included.
Prior to submitting collection content for digitization, we recommend:
Having the collection organized prior to digitization may allow for better determination of filenaming convention, as well as assignment of filenames in consecutive order to reflect the collection’s overall organization. This will facilitate metadata creation and pairing correct metadata with the appropriate file.
Collection materials automatically unsuitable for online publication include:
Additional collection materials that may be unsuitable for online publication may include: