First, open a new "Fast Add Record."

Next, fill out the following fields.

Fields:

• Suppress the item from discovery.  This option should be the default. Fast Add Records do not appear well in the EDS.
• "Instance status term": Equipment (local: equip)
• "Resource title": Make the title the same as on the box it was purchased in.  (The name may also be on a tag or from the website your ordered the item.) Make the title exact enough to know what the item is specifically.
• "Resource type": Usually "three-dimensional form" in this case. (Resource Type is based on RDA Content Type.  You can find RDA Information here, or you can use this simplified chart.
• Choose the correct "Permanent location" from drop-down menu.
• Create a "Call number" if necessary with correct "Call number type."
• Add a barcode
• Add "Material type"
• Add "Permanent loan type."

The Fast Add Record does not have the option to add a "Physical description." Use "Check-in notes" and "Check-out notes" as needed.  Include information like number of pieces, circulation specifics, and/or shelving instructions.

Location, material type, and loan type will determine circulation rules for the item. If you need assistance in choosing the correct "Material Type" or "Loan Type", please contact folio@okstate.email.libanswers.com.
 

The Permanent Locations

Look below for the necessary Material Types and Loan Types for specific items at OKS-OSU.