If you have an event coming up and want to provide refreshments, please start planning early. Reach out to Paige and let her know:
Begin planning as soon as possible. 4 weeks before the event is recommended. Please don't wait until your event is less than 2 weeks away.
Our first preference when purchasing refreshments would be to use Foundation funds.
How do we pay?
There are many rules to be followed if we are purchasing refreshments with State Funds. In the Library, the only state funds we might use for refreshments are:
Per the OMES Statewide Accounting Manual, light food and drink items may only be purchased:
Per the OMES Statewide Accounting Manual, light food and drink items may NOT be purchased with state funds for regularly occurring meetings/workshops (i.e. weekly meetings).
How do we pay?
For either process, Paige will first ensure all guidelines are met, then Josh will process via OK Corral or P-card when instructed.
Documentation of the business purpose, signed by the Dean, must be included.
Light food and drink items would include:
When the Library is holding a lengthy meeting/workshop (5+ hours), a meal can be approved.
Not Allowed with State Funds: