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Open Access @OSU Libraries: Open Access

What is Open Access?

Open Access is the free, immediate, online availability of research articles combined with the rights to use these articles fully in the digital environment. Open Access is the needed modern update for the communication of research that fully utilizes the Internet for what it was originally built to do—accelerate research. (Definition from SPARC).

Open access publishing offers two primary routes: immediate availability upon publication, or depositing a version of the work in freely accessible archives post-publication. These methods differ in timing (immediate vs. embargo), cost structures (article processing charges), version of work (preprint, post-print, published version) and where the content is made available (publisher site vs. repository).

This guide is intended to help clarify a complex and continually evolving environment for OSU researchers.

Overview of OA Models

Model Advantages Common Barriers Actions to Reduce Barriers

Diamond OA

Publishing in a fully OA journal funded by libraries, academic institutions, societies, volunteers and/or funders.

  • No cost to authors or readers.
  • Article is immediately available open access (immediate OA).
  • Straightforward workflow for authors.
  • Authors typically retain copyright and control of their work.
  • Less common, especially in some disciplines.
  • Possible lower perceived prestige, often do to the fact that Diamond journals are not as well established
  • Often relies on disparate funding sources and staffing
  • Libraries provide infrastructure (e.g., Open journal systems [OJS] hosting) and financial support (e.g., subscribing to 'Subscribe to Open' journals) to encourage innovative OA models and greater diversity of options for authors.
  • Diamond OA aims to address the imbalance of power in scholarly publishing, which is largely held by five publishers, rather than just the symptoms of that monopoly (e.g., expensive article processing charges - APCs).

Green OA

Archiving published manuscripts in an OA repository such as Open Research Oklahoma

 

  • No cost to authors, except if publishing in a Gold OA journal.
  • No cost to read a deposited version of the article.
  • Allows authors to choose a journal they wish, including closed-access journals, usually while adhering to funder OA policies
  • Many journals require an embargo period, usually 12 months, before a version of the manuscript can be made publicly available in a repository.
  • Additional work for authors to deposit a version of the article in a repository.
  • There are questions about the findability of the deposited version of the article.
  • Rights retention policies – authors retain some non-exclusionary rights, such as the right to immediately deposit a copy of their article in a repository (no embargo).
  • Universities (e.g., Harvard) and funding agencies (e.g., NIH, Welcome Trust) have shown that rights retention policies are effective in permitting immediate OA and facilitating workflows for their authors (e.g., automated or mediated deposit in institutional repositories).
  • For more information, see "Rights Retention and Open Access" by Peter Suber.
  • Articles deposited in Open Research Oklahoma are discoverable through search engines (e.g., Google Scholar), some databases (e.g., Web of Science, Scopus) and using browser extensions (e.g., Unpaywall).

Transformative Agreements*

Libraries or library consortia contract with publishers for affiliated authors to publish OA at a discount in the publisher's collection of gold or hybrid journals.

  • No cost to readers.
  • Reduced cost for authors.
  • Immediate OA.
  • TAs are proving financially unsustainable for the library community.
  • Workflows for authors can be complicated or difficult to understand.
  • Publishers can exclude the most prestigious journals from these deals.
 

Gold OA*

Publishing in a fully OA journal after paying APCs.

  • Immediate OA.
  • Author workflows are straightforward.
  • APCs will continue to increase.
  • Authors often can't afford the APCs for all the articles they publish.
 

Hybrid OA*

Publishing OA in an otherwise closed-access journal after paying an APC.

  • Immediate OA.
  • APCs are often unreasonably high and will continue to increase.
  • Authors often can't afford the APCs for all the articles they publish.
  • Publishers often 'double-dip'. Libraries pay for the journal subscription, and authors at their institution pay again in the form of an APC. This is unnecessarily costly for the institution.
 

Subscribe to Open (S2O)

Publishers convert journals from subscription to OA based on sufficient level of participation by past subscribers (see Subscribe to Open Community)

  • Leverages existing library relationships and payments.
  • No additional cost to authors.
  • Potential for immediate OA if revenue targets are met.
  • Encourages libraries to maintain subscriptions.
  • Provides a pathway for traditional subscription journals to transition to OA.
  • Uncertainty for authors about OA status until revenue targets are met.
  • Potential for content to remain subscription-only if targets are not met.
  • Requires consistent support from subscribing institutions to maintain OA status year over year.
  • Clear communication from publishers about revenue targets and OA status.
  • Incentives for early subscription to encourage meeting revenue targets.
  • Collaborative efforts between libraries and publishers to promote the model and ensure its sustainability.
  • Exploring ways to guarantee OA status even if revenue targets are not fully met.

*Any APC-based model inherently incentivizes quantity over quality for profit-driven publishers (i.e., the more articles you accept the more profit you make) which can introduce conflict of interest concerns for editors and the scholarly community.

Adapted from "Overview of OA Publishing Models", created by: Catherine Boden, DeDe Dawson Creation Date: September 2023 This work is licensed under a Creative Commons Attribution 4.0 International License.

What Can I Share? Article Versions Explained

Archiving your research article can make your work openly available, for free, and gets you a wider audience to increase your research impact. But, it can be a bit tricky to know your rights and choose the right version of your work to share. Here we outline the various versions of your article, how to find them, and when you can share them.


Pre-print or submitted version (Also known as: Author's manuscript, original manuscript, first draft. Example.)

  • Definition: Draft of the manuscript before formal peer-review, or the first version sent to the journal for consideration.
  • Looks like: An essay with no journal branding, it is commonly a .DOCX or other text format.
  • How to find it:
    • Search your email, computer hard drive and cloud storage
    • Contact your co-authors
    • Log into the journal's submission page and retrieve a copy of the submitted version
    • Contact the journal by email and ask for a copy of the submitted version of your article
  • Can you share it? Most journals allow authors to deposit the submitted manuscript (pre-print) in a repository. You can find if your journal is one of them at https://v2.sherpa.ac.uk/romeo/

Post-print or accepted version (Also known as: AAM, accepted manuscript, author accepted manuscript, accepted author manuscript. Example.)

  • Definition: Final version of the manuscript after formal peer-review but before being type-set by the publisher. It contains all revisions made during the peer-review process.
  • Looks like: An essay with no journal branding, usually double-spaced, might have corrections on the sides. it is commonly a .DOCX or other text format.
  • How to find it:
    • Search your email, computer hard drive, and cloud storage
    • Contact your co-authors
    • Log into the journal's submission page and retrieve a copy of the accepted version or AAM
    • Contact the journal by email and ask for a copy of the accepted version of your article
  • Can you share it? Several journals encourage authors to deposit the accepted manuscript (post-print) in a repository. You can find if your journal is one of them at https://v2.sherpa.ac.uk/romeo/

Publisher's PDF (Also known as: Published version, version of record. Example.)

  • Definition: Version of the manuscript published in a journal with the journal's type-set and branding.
  • Looks like: Has the journal branding and logo, it is commonly a PDF downloaded from the journal's website.
  • How to find it: Log into the journal's submission page and retrieve a copy of the published version of your article.
  • Can you share it? Subscription journals typically don't allow authors to legally share the published version of their article online. You can find information on your journal's self-archiving policy at https://v2.sherpa.ac.uk/romeo/

Adapted from "Article Versions Explained", by: Colleen Lyon, University of Texas Libraries. This work is licensed under a Creative Commons Attribution 0 Public Domain License.

Originally adapted from How to Protect Your Work From Being Taken Down by Open Access Button. Licensed CC0