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Creating Accessible Learning: Accessibility Checker
Why It Matters
The Accessibility Checker is a built-in tool that allows you to check the accessibility of your PowerPoint. Available in all apps in the Microsoft Office Suite (2010 and later), the Accessibility Checker can review the content you’ve built and provide you with a list of accessibility errors, warnings, and tips, as well as additional information and help for fixing issues.
Although it doesn’t catch everything, it will still alert you to adjustments that may need to be made, which will assist you in creating accessible PowerPoints while also helping you learn more about accessibility over time.
Accessibility Guideline: Using the Accessibility Checker
- With your PPT file open, click “File.” Under the “Info” tab, locate the “Check for Issues” box. Click the drop-down arrow and select, “Check Accessibility.” (Figure 1)
- The Accessibility Checker pane will open a box on the right side of your screen, detailing its results. Click on each item to be taken to that slide and item. (Figure 2)
- Details about why and how to fix each item can be found at the bottom of the Accessibility Checker pane under "Additional Information."
- Once an item has been addressed, the Accessibility Checker removes it from the list.
Note: Sometimes the Accessibility Checker may list things that, upon review, are not an issue. In that case, it’s okay to still have items listed within the Accessibility Checker.
Accessibility Checker Resources
- Rules for the Accessibility CheckerVisit this Microsoft page for further help with specific errors, warnings, or tips listed in the Accessibility checker.
- Improve Accessibility with the Accessibility CheckerVisit this Microsoft page for general assistance using the Accessibility Checker.