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Experts Directory: Import Citations

Although Experts Directory automatically collects citations from a variety of data sources, not all publications, especially books, are indexed. The simplest way to add these publications to Experts Directory is to export the citations from other systems and then import them into Experts Directory. Follow the steps below to export citations from citation management software or researcher profile tools and import citations into Experts Directory:

Citation Management Software


  1. Open EndNote
  2. Go to Edit > Output Styles > Open Style Manager.
    • In the EndNote Styles screen that pops up, check BibTeX or RefMan Export.
    • Click the X in the upper right corner to close the window.
  3. Go back to Edit > Output Styles and click BibTeX or RefMan Export.
  4. Select the citations that you want to export.
  5. Go to File > Export.
    • Choose the folder where you'd like to save the exported citations.
    • Save as type: Text File (*.txt)
    • Output style: BibTeX or RefMan (RIS) Export
    • Check the box for Export Selected References.
    • Click Save.
    • Screenshot of EndNote Save Options
  6. Import to Experts Directory.

Click here to get additional help with EndNote.



  1. Open Zotero.
  2. Select the citations you'd like to export.
  3. Right click to Export Items... or Go to File > Export Library.
    • Choose Format: BibTeX or RIS.
    • Uncheck other options.
    • Character Encoding: Unicode (UTF-8)
    • Click OK
    • Screenshot of Zotero Export Options
  4. In the Export window that pops up, choose where to save your exported citations.
    • Click Save.
  5. Import to Experts Directory.

Click here to get additional help with Zotero.





Researcher Profile Tools

Google Scholar

There are three ways to import citations from Google Scholar.


Google Scholar with Publish or Perish (recommended)


Google Scholar Profile

  1. Go to My Profile.
    • Screenshot of Google Scholar My Profile location
  2. Check the boxes next to the citations you'd like to export.
    • Screenshot Google Scholar Profile Citations
  3. In the  gray menu bar, an Export button will appear. Click it.
    • Screenshot Google Scholar Profile Export
    • Choose BibTeX or RefMan. Note: Saving as RefMan will save you one step.
      • Choosing RefMan will prompt the download of a file called citations.ris.
      • The BibTeX will appear in a browser window. Right click to Save the Page. Add .bib to the end of the filename. Click Save.
  4. Import to Experts Directory.


Google Scholar without a Profile

Alternatively, you can directly export citations from Google Scholar without a profile.

  1. Click the quotation icon directly below the citation.
    • Google Scholar Citation Button
  2. A Cite window will pop up. At the bottom of the window select BibTeX or RefMan.
    • Screenshot of Google Scholar Citation Export
  3. If you have a lot of citations to collect, enable the Show links to import citations setting:
    • Screenshot of Google Scholar Settings - Bibliography Manager
    • Click the "hamburger" menu icon to the left of the Google Scholar logo.
    • Go to Settings.
    • Under Bibliography Manager, select Show links to import citations into RefMan or BibTeX.
    • Save
    • The Import into BibTex or RefMan button will show up under the citation on the right.
    • Screenshot of Google Scholar citation and Import into BibTeX or RefMan buttons
  4. Import to Experts Directory.


Research Gate &

Because users are not permitted to export their own data from these sites, it's not possible to import this data into Experts Directory. For more information read "A social networking site is not an open access repository" by Katie Fortney and Justin Gonder of the Office of Scholarly Communications at the University of California.


Other Systems

For all other systems or questions, please contact Experts Directory support.

Import Citations into Experts Directory

  1. After logging in, click on the Menu icon Experts menu icon to the left of the OSU logo.
  2. In the My Profile tab that pops up, go to Tools > Import Scholarly & Creative Works.
  3. Next to File, click the gray Browse... button.
    • In the file browser window that pops up, find your *.ris or *.bib file that contains your citations and click Open.
  4. For File Type, select the extension of the file you are importing: Reference Manager (such as EndNote, *.ris) or BibTex (*bib).
  5. Click Upload.
    • Screenshot of Import Scholarly & Creative works page
  6. A new box will appear below showing the number and types of records (citations) you are importing.
    • Screenshot of Import of Scholarly & Creative Works after initial file upload
  7. Click on New records to view details of articles that do not have an existing publication match in the system.
    • Screenshot of New Records generated during file import
    • You cannot remove items from the import in this view. You can clear the import or go ahead with the import then delete publications from Experts menu icon (Menu) > Scholarly & Creative Works.
  8. Click on Records matched to publications without manual records for import options:
    • Import as new will create a completely new record for this publication although it matches an existing publication in the system.
    • Supplement existing will add the imported citation information to the matching publication record that's already in the system.
    • Do not import will cancel the import of this record.
    • Screenshot of Records to Import that match existing publications in the system
  9. Click Import to add these citations to your profile. The publications will be automatically claimed. You will receive a message at the top of the window when the items have been successfully imported. 
    • Screenshot of file import confirmation